Data records are an important part in daily life. In terms of maintaining data based on financial or any other records, it is important that they are well maintained and tracked properly. When in use, it is fine that they are securely well kept. But when they are not in use, they should not be just a garbage or just thrown away. By means of shredding, the data must be completely destroyed and no signs of the data should be kept, if not required. Shredding is the act of destroying the document into shreds so that no single information can be further revealed from the original one. Hard copy documents are destroyed by means of a sophisticated machine, where the document to be destroyed is put inside and it comes out like powdered pieces.
Process of shredding
With the advent of the most recent software technologies, outdated records stored as a soft copy can also be destroyed by means of on-site shredding. Digital documents, digital cash or digital signatures in big enterprise and financial organizations are being destroyed by this means. The technologies used are the latest technologies and are based on the shredding technologies that are adopted from international brains. Much vital information is stored in disk and digital tapes, so information carrying vital data are stored as soft copies in them. In banks and other financial institutions, often past records which are obsolete are being taken as garbage, but due to security reasons, they cannot be just thrown away. In such cases, all those outdated information are collected in a disk, and are certified by the higher authority to be taken as a dump. The disk or the tape is then shredded by means of on-site shredding under high security and surveillance. The data files are first corrupted and then passed through various technological routes. The backdated data are first taken out and the record of the whole list is sent to the client. After getting a positive acknowledgement, the data files are shredded.
As security is concerned, places where this shredding goes, hidden cameras are being fit inside so that no one can see the information inside. The whole system starting from the collection, to the approval and finally the shredding process is kept under high security. As storing the data is a confidential one, shredding is much more confidential. The reason is, if not properly done, and then it may fall to the hands of any third person who might misuse the information for their own benefit.
Fate of the shredded documents
The waste documents are not taken as waste. Keeping environmental factors and ecological niche clean, the waste pulps are being recycled in pulp and paper industry for making new pages or other things. Hydro-pulping is done so that they can be made chemical free and then sent in packs in cartons to the other industry. The on-site shredding is done practically in many places and should be adopted as a major practice in almost all industries for secure reasons.